Book your exhibition stand at the
1st Annual openEHR International Conference!


Date and time:

Tue, 5 Nov 2024 08:30 - Wed, 6 Nov 2024 18:00 GMT

For more information Contact:

comms@openEHR.org

Location: UK

Wokefield Estate Golf Club, Goodboy's Lane, Reading, RG7 3AE.
Directions

On the 5th and 6th of November 2024, key members of the world’s health tech community will come together at the beautiful Wokefield Estate in Reading, England for a two-day event unlike any other in the international healthcare community.

From senior healthcare professionals to software developers, health tech startups and innovators, and anyone passionate about healthcare tech, the 1st Annual openEHR International Conference is an opportunity for some of the brightest minds in the industry to network, collaborate and share ideas. Delegates will be invited to take part in insightful discussions, workshops and hear from our panel of experts about the latest industry developments and the future of open source data. 

As an exhibitor, you’ll be uniquely positioned to communicate your message to an unprecedented number of professionals within the health tech community, network with industry experts and showcase your own products and innovations to a wide audience.

There are just 13 exhibition spaces available in ‘The Avenue’, Wokefield’s dedicated exhibition concourse. Each exhibitor will be provided with their own individual exhibition space (a trestle table measuring approx 60cm x 180cm), including access to a power supply. If you have any additional requests or need further information, please get in touch and we’ll do our best to facilitate them.

Book your stand now!

Exhibition packageEuros €Pounds £

Exhibition space in ‘The Avenue’ includes for 2 people to man exhibition space on both days, table, 2 chairs and power supply.
All exhibitors will be listed on the event website and receive pre-event promotion on our social media channels.

€2700£2300

Exhibition spaces are limited - don’t miss out on the opportunity to showcase your product or service at this exclusive gathering of engaged, innovative and future-forward industry professionals.

Book your space now at the 1st Annual openEHR International Conference on 5th and 6th November.

No need to book those people manning exhibition space in online, we'll be in touch to firm up detail once you've booked space.

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Terms and Conditions for Exhibitors at the openEHR International 1st Annual Conference

Event: openEHR International 1st Annual Conference

Location: Wokefield Estate, UK

Dates: 5th and 6th November 2024

Booking and Payment

  • Booking Confirmation:

Space is secured only upon receipt of full payment.

Payment must be made within 30 days of invoice date, unless otherwise agreed.

  • Payment Methods:

Payments can be made via bank transfer or PayPal.

All payment details will be provided on the invoice.

  • Cancellations:

Cancellations must be made in writing.

No refunds will be given unless the exhibition space is resold.


Exhibition Space

  • Allocation:

Exhibition space is allocated on a first-come, first-served basis.

Specific location requests will be considered but cannot be guaranteed.

  • Setup and Dismantling:

Times for set-up and break-down will be confirmed at a later date.

  • Display Regulations:

Exhibitors must ensure their displays fit within the allocated space.

All displays must comply with safety regulations and not obstruct walkways.


Liability and Insurance

  • Insurance:

Exhibitors are responsible for insuring their own equipment and displays.

The organiser is not liable for any loss or damage to exhibitors' property.

  • Liability:

The organiser is not responsible for any personal injury or property damage occurring at the event.

Exhibitors must comply with all health and safety regulations.


Conduct

  • Behaviour:

Exhibitors must conduct themselves professionally at all times.

Any behaviour deemed inappropriate by the organiser may result in expulsion from the event without refund.

  • Compliance:

Exhibitors must adhere to all instructions from event staff.

Failure to comply may result in the forfeiture of exhibition space without refund.

For further enquiries or assistance, please contact our event team at events@openehr.org


Health and Safety Guidelines

1. Personal Safety

   - Wear your conference badge at all times within the venue.

   - Keep personal belongings secure and do not leave valuables unattended.


2. Stand Safety

   - Ensure all displays and equipment are securely set up to prevent accidents.

   - Avoid overloading electrical outlets; use only the provided power sources.

   - Please ensure any portable electrical appliances are PAT tested.

   - Keep the area around your booth clear of trip hazards.


3. Emergency Procedures

   - Familiarise yourself with the location of emergency exits, first aid stations, and fire extinguishers.

   - In case of an emergency, follow the instructions of the venue staff and emergency services.

   - Report any suspicious activity or safety hazards to conference organisers immediately.


4. Health Precautions

   - If feeling unwell, wear a mask and avoid close contact with others.

   - Stay hydrated and take breaks to avoid fatigue.

   - Use hand sanitisers if available.


5. Equipment and Material Handling

   - Use appropriate lifting techniques or seek assistance when moving heavy items.

   - Ensure all materials are stored safely to avoid falls or injuries.


6. COVID-19 Guidelines

   - Adhere to any COVID-19 guidelines in place at the time of the event, including mask-wearing, social distancing, and vaccination requirements.


7. Waste Management

   - Dispose of waste properly in designated bins.

   - Recycle materials where possible to support environmental sustainability.


8. Communication

   - Keep the contact information of the event organisers handy for any immediate concerns or assistance.

   - Participate in any health and safety briefings provided by the organisers.


Non-Profit Community Interest Company
Registered Address: c/o Azets, Ty Derw, Lime Tree Court, Cardiff Gate Business Park, Pontprennau, Cardiff CF23 8AB
Email: comms@openehr.org

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